How the ERP sends e-Factura B2B
Since 1 January 2024, every B2B invoice issued in Romania must be transmitted through the ANAF e-Factura system within the legal deadline. In 4softerp, a sales invoice raised in the sales module is sent to e-Factura automatically: the ERP generates the XML in the ANAF format, transmits it through SPV, follows the status and collects the receipt with its reference number. There are no files to export by hand and nothing to upload separately in the ANAF portal — it all happens from the invoicing screen.
Incoming e-Factura: daily sync into the ledger
Supplier invoices arrive in your SPV as digitally signed XML. 4softerp syncs SPV daily — it downloads the new files, classifies them (operating expenses, fixed assets, intra-EU services), applies the correct deductible VAT and posts them to the ledger. Where a goods receipt exists in the purchasing module, the invoice is matched against it automatically in a three-way match. Anomalies — a duplicate invoice, an inactive supplier VAT number, amounts that do not agree with the order — are flagged in a control list before posting.
The electronic SPV proxy (optional)
Filing returns and syncing e-Factura can be done with your own qualified digital certificate, or under an electronic SPV proxy. The proxy is granted through a form signed with a qualified certificate: you open your own SPV, complete the mandate agreement, choose the scope (filings only, filings plus e-Factura, or full access) and the term of one, two or three years. It takes effect within 24 hours and can be revoked at any time. Sensitive operations — changing the registered address, changing the director, closing the company — remain exclusively on your own signature.
Activating SPV for a new company
For a company newly registered with ONRC, activating SPV is mandatory. The process runs in three steps: the director obtains a qualified digital certificate from a certification authority such as certSIGN or DigiSign, which takes a few days; the company is then registered in SPV on the ANAF portal; and ANAF validates and activates the account. Once it is active, you connect SPV in 4softerp and the ERP takes over sending and receiving e-Factura immediately. The cost of the digital certificate — around RON 300 a year — is yours, paid directly to the issuer; the ERP integration is part of the subscription.
